Free template · Excel
Free Appliance repair invoice template
A ready-to-use appliance repair invoice in Excel, with appliance repair line items filled in and automatic totals, tax and balance due. No email needed.
[Your company name]
[Address] · [Phone] · [License #]
invoice
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Diagnostic fee (applied to repair) | 1 | visit | $95.00 | $95.00 |
| Refrigerator defrost control board | 1 | ea | $285.00 | $285.00 |
| Labor | 1 | hr | $120.00 | $120.00 |
Total: $500.00
Example line items and prices are placeholders. Replace them with your own.
What every appliance repair invoice needs
- Your business name, address, phone and license number
- Invoice number, date and due date
- Customer name, billing address and service address
- A line for every service, part and fee, with quantity and rate
- Tax, total, payments received and balance due
- Payment terms and how to pay
Pricing appliance repair work
- Charge a diagnostic fee that covers your average diagnostic visit cost (drive time plus diagnostic time at your loaded hourly rate). Decide whether you credit it toward the repair and say so up front.
- Price repairs as flat-rate tasks: parts cost plus markup, plus standard labor time for that repair at your hourly rate. The same repair should cost the same no matter which tech goes.
- Mark up parts by a consistent formula, and remember margin and markup differ: a 40% margin needs about a 67% markup.
- Build the second trip into the price of any repair that needs a part ordered, instead of absorbing it.
Common appliance repair jobs to add as line items
Free download
Flat-Rate Price Book Builder
Work out your true hourly cost, set your billable rate, and price every task with good, better and best options.
Get it free- Overhead and labor cost calculator
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Frequently asked questions
Download the free Excel template, add your logo and business details, then replace the example appliance repair line items with your own services and prices. Quantities × rates and the totals calculate automatically.
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