Free template · Excel
Free Commercial kitchen equipment estimate template
A ready-to-use commercial kitchen equipment estimate in Excel, with commercial kitchen equipment line items filled in and automatic totals for good, better and best options. No email needed.
[Your company name]
[Address] · [Phone] · [License #]
estimate
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Combi oven preventive maintenance | 4 | visit | $345.00 | $1,380.00 |
| Ice machine replacement | 1 | job | $5,400.00 | $5,400.00 |
Total (all options shown): $6,780.00
Example line items and prices are placeholders. Replace them with your own.
What every commercial kitchen equipment estimate needs
- Your business name, contact details and license number
- Estimate number, date and how long the price is valid
- Clear options (good, better, best) with what each includes
- Warranty terms and any permit or inspection fees
- Deposit required, if any
- A place for the customer to approve and sign
Pricing commercial kitchen equipment work
- Set your service labor rate from your costs: (tech wages and burden + vehicle and truck stock costs + overhead share + profit) ÷ billable hours per year.
- Charge a trip or service call fee plus labor for non-warranty work, and a clear premium for after-hours, weekend and holiday calls.
- Model warranty work separately: compare each manufacturer's labor allowance to your actual time on their units. Some brands may pay below your rate, which matters when deciding which authorizations to keep.
- Price PM contracts per piece of equipment per visit: (minutes per unit × units + travel) ÷ 60 × labor rate × visits per year, plus consumables such as descaler, filters and gaskets.
Common commercial kitchen equipment jobs to add as line items
Free download
Flat-Rate Price Book Builder
Work out your true hourly cost, set your billable rate, and price every task with good, better and best options.
Get it free- Overhead and labor cost calculator
- Billable hour and target margin model
- Task pricing sheet with materials markup
- Good / better / best option builder
- Member discount column
Frequently asked questions
Download the free Excel template, add your logo and business details, then replace the example commercial kitchen equipment line items with your own services and prices. Quantities × rates and the totals calculate automatically.
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