Free template · Excel
Free Irrigation invoice template
A ready-to-use irrigation invoice in Excel, with irrigation line items filled in and automatic totals, tax and balance due. No email needed.
[Your company name]
[Address] · [Phone] · [License #]
invoice
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Spring start-up | 1 | system | $95.00 | $95.00 |
| Replace spray heads | 6 | ea | $28.00 | $168.00 |
| Valve repair | 1 | ea | $145.00 | $145.00 |
Total: $408.00
Example line items and prices are placeholders. Replace them with your own.
What every irrigation invoice needs
- Your business name, address, phone and license number
- Invoice number, date and due date
- Customer name, billing address and service address
- A line for every service, part and fee, with quantity and rate
- Tax, total, payments received and balance due
- Payment terms and how to pay
Pricing irrigation work
- Seasonal visits: price = expected time per system (often scaled by zone count) × labor rate + a stop charge. A per-zone add-on above a base number of zones keeps large systems profitable.
- Repairs: a service call or diagnostic fee covering the first period on site, then flat-rate prices per repair (head, valve, line break) from your price book, so every tech quotes the same.
- Wire tracing and troubleshooting: bill by the hour after the first period, and say so up front.
- New installs: price per zone = (heads, pipe, valve, wire and fittings per zone) marked up to your margin + labor hours per zone × labor rate, plus controller, backflow device, permits and trenching conditions.
Common irrigation jobs to add as line items
Free download
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Frequently asked questions
Download the free Excel template, add your logo and business details, then replace the example irrigation line items with your own services and prices. Quantities × rates and the totals calculate automatically.
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