Free template · Excel
Free Fire & life safety invoice template
A ready-to-use fire & life safety invoice in Excel, with fire & life safety line items filled in and automatic totals, tax and balance due. No email needed.
[Your company name]
[Address] · [Phone] · [License #]
invoice
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Annual fire extinguisher inspection | 24 | ea | $12.00 | $288.00 |
| Extinguisher recharge (5 lb ABC) | 3 | ea | $38.00 | $114.00 |
| Sprinkler system inspection | 1 | system | $425.00 | $425.00 |
Total: $827.00
Example line items and prices are placeholders. Replace them with your own.
What every fire & life safety invoice needs
- Your business name, address, phone and license number
- Invoice number, date and due date
- Customer name, billing address and service address
- A line for every service, part and fee, with quantity and rate
- Tax, total, payments received and balance due
- Payment terms and how to pay
Pricing fire & life safety work
- Price inspections per device or per system from time: (minutes per device × device count + site travel and setup) ÷ 60 × labor rate, plus reporting time. Per-device pricing scales cleanly with large sites.
- Separate the inspection price from maintenance work (recharges, six-year maintenance, hydrostatic tests) and price those per unit from your price book.
- Build reporting time into the price. Writing, reviewing and filing reports is labor even though it isn't on the roof or in the riser room.
- Quote deficiency repairs flat-rate where you can (replace a head, a pull station, a gauge) and by time and material where scope is uncertain, with not-to-exceed limits the customer approves.
Common fire & life safety jobs to add as line items
Free download
Flat-Rate Price Book Builder
Work out your true hourly cost, set your billable rate, and price every task with good, better and best options.
Get it free- Overhead and labor cost calculator
- Billable hour and target margin model
- Task pricing sheet with materials markup
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- Member discount column
Frequently asked questions
Download the free Excel template, add your logo and business details, then replace the example fire & life safety line items with your own services and prices. Quantities × rates and the totals calculate automatically.
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