Free template · Excel
Free Landscaping invoice template
A ready-to-use landscaping invoice in Excel, with landscaping line items filled in and automatic totals, tax and balance due. No email needed.
[Your company name]
[Address] · [Phone] · [License #]
invoice
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Weekly maintenance visit | 4 | visit | $65.00 | $260.00 |
| Mulch, installed | 6 | cu yd | $95.00 | $570.00 |
| Shrub trimming | 1 | job | $240.00 | $240.00 |
Total: $1,070.00
Example line items and prices are placeholders. Replace them with your own.
What every landscaping invoice needs
- Your business name, address, phone and license number
- Invoice number, date and due date
- Customer name, billing address and service address
- A line for every service, part and fee, with quantity and rate
- Tax, total, payments received and balance due
- Payment terms and how to pay
Pricing landscaping work
- Build a man-hour rate first: (annual labor cost incl. payroll taxes and burden + annual overhead + target profit) ÷ billable man-hours you expect to sell. Every price starts from this number.
- Price maintenance as man-hours per visit × man-hour rate + materials with markup. Annual price = per-visit price × visits per season; monthly agreement payment = annual price ÷ 12.
- Price installs from your own production rates (e.g. square feet of pavers per man-hour from past jobs) × man-hour rate, plus materials marked up to your target margin: price = cost ÷ (1 − margin).
- Add an equipment charge per hour for skid steers, aerators and trucks so the machine pays for itself, rather than burying it in overhead.
Common landscaping jobs to add as line items
Free download
Flat-Rate Price Book Builder
Work out your true hourly cost, set your billable rate, and price every task with good, better and best options.
Get it free- Overhead and labor cost calculator
- Billable hour and target margin model
- Task pricing sheet with materials markup
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- Member discount column
Frequently asked questions
Download the free Excel template, add your logo and business details, then replace the example landscaping line items with your own services and prices. Quantities × rates and the totals calculate automatically.
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- No credit card
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